How to set up Aware for Office 365 emails

To start scanning emails using Aware by Securly you would need to create a new journal rule in Exchange that would forward emails to the Aware engine.

Before you begin the setup please ensure that you have an Exchange Online license. with at least an  E5 or A3 tenancy. It is not possible to set up journaling rules if you have a free tenancy.

To set up Aware:

1. Sign in to the Microsoft 365 admin center (admin.cloud.microsoft) with admin credentials.
2. Navigate to Microsoft Purview view & then scroll down to Data Lifecycle management > Exchange (legacy).
                                                                 
3. Select the Journal rules tab and then click New Rule.
   
   
   
    
4. Depending upon your regional cluster use one of the following email IDs in the ‘Send journal reports to’ field. The email ID for your regional cluster will also be displayed to you on the setup screen.

US East: auditor@use-smtp.auditor.securly.com

US West: auditor@usw-smtp.auditor.securly.com

EU West: auditor@euw-smtp.auditor.securly.com

Canada: auditor@ca-smtp.auditor.securly.com

US East2: auditor@use2-smtp.auditor.securly.com

APSE: auditor@apse-smtp.auditor.securly.com

UK: auditor@uk-smtp.auditor.securly.com

1. Input a unique name for your new journal rule in the ‘Name’ field.
2. Select ‘Everyone’ for the 'Journal messages sent or received from' field.
   7a. Optional: If you'd prefer to not scan all users email, you can specify a group to journal messages from. When you do so, the Journal name will be changed to match the security group's name. Please note, you will need to have a previously created a mail enabled security group if you are doing step 7a. 
3. Select ‘All messages’ for the 'Type of message to journal' field.
4. Verify the 'Journal rule name' field shows as "rtqa-smtp". If you use the method mentioned in 7a, it will change to the name of the selected group.                                                
    
5. Click Save.

Note that you will only be able to create one rule that has this name. So, you may need to create a new mail enabled security group that includes all students if you do not already have one.

This completes the technical aspect of the Aware setup in Office 365.

As a final step, a test email with disturbing content will be sent to a test email ID you provide. This test email will be displayed on your Aware activities feed indicating that Aware has been installed successfully and monitoring for flagged activity has started.    

Note that Org. unit or Security group configurations do not impact the scanning of emails or alerts by Aware. Org. unit and Security group configurations are considered only for Google Drive scanning. Emails will be scanned and alerted upon irrespective of whether any Org. units or Security groups are configured.