Understanding Cutoff Time in Flex

Cutoff time is the moment when Flex locks registration and scheduling, preventing students and teachers from making any further changes. This time is predetermined and set by the Admin for each Flex period. However, teachers can still Plus Add students after the cutoff time. (For more details on how to add students after the cutoff time, see the “Plus Adding Students” video.)

• The cutoff time is often set for the same day, shortly before the Flex period begins.
• It can also be set for a designated number of days prior to the Flex period.
  • For example, it could be set for “1” day prior at 9:00 AM. In this case, the cutoff would be at 9:00 AM on Monday for Tuesday’s Flex period; 9:00 AM on Tuesday for Wednesday’s Flex, etc.
  • Note: If your cutoff is set for a prior day (not = 0), then the Substitute features in the system will not work.
• It is not possible to designate a specific day of the week or date for the cutoff to be set or run.
  • For example, it is not possible to set a cutoff time for every Friday at 3:00 PM to apply for all days the following week.

When adding a new Flex period to the system, you will also have the option to set the Cutoff time. Please see the “Adding a New Flex Period” section of the Flex Admin Guide for details.

Extra tip: Cutoff time is a setting you can adjust as needed. If your initial choice does not work, you can change it without issues. Adjusting the cutoff after it has passed is also a viable workaround if admins or teachers need to make last-minute adjustments. Just remember to revert it back to the original time if it is a temporary change.

Below is a screenshot of the Flex Periods screen where cutoff time is set by an admin: